Tendering Specialist

Job offer

Join our team as a Tendering Specialist – Tendering Specialist driving strategic proposal development for high-impact international funding opportunities. In this role, you will lead the end-to-end process of monitoring, analyzing, and qualifying calls for proposals from key institutions such as ESA, EC, and national agencies. You’ll coordinate cross-functional input—from technical and financial to legal—to deliver compliant, competitive bids tailored to strategic objectives. By managing timelines, maintaining proposal assets, and liaising with partners and stakeholders, including agency delegates, you ensure efficient and accurate tender submissions. Ideal for a detail-oriented professional with strong organizational and communication skills, this position offers the opportunity to shape the company’s engagement with cutting-edge European and national programs.

About Sybilla Technologies

Sybilla Technologies designs builds and operates robotic optical observatories for monitoring objects in space. The company specializes in the complete systems, software for automated data acquisition, analysis, and scheduling of networks of sensors. We work in the domains of Space Situational Awareness, Space Surveillance and Tracking, Space Traffic Management, Near Earth Objects, stellar and planetary research, education, and commercial on-demand observations.

Your Responibilities

Monitoring, analyzing, and qualifying calls for proposals. 
Preparing, editing, and coordinating bid documentation with internal teams (technical, financial, legal). 
Ensuring compliance of proposals with formal requirements and submission guidelines. 
Maintaining up-to-date calendar of open and upcoming calls (ESA, EC, POLSA, EUSST, etc.). 
Managing the tender preparation process with external partners and subcontractors. 
Communicating with national and others like ESA delegates regarding eligibility and upcoming calls. 
Supporting internal knowledge base regarding funding mechanisms and proposal strategies. 
Coordinating input from engineering, finance, and operations to deliver cohesive, competitive proposals. 
Maintaining and updating reusable content libraries (technical descriptions, references, CVs, etc.). 
Preparing templates and checklists to standardize the tendering process.

Requirements

2 + years of experience in tendering, proposal writing, or grant coordination, proposal submission (preferably in IT/STEM). 
MSc or equivalent degree. 
Fluent in Polish and English, both spoken and written. 
Strong attention to detail, especially in formal documentation. 
Experience with ESA, NCBiR, NCN, or EU-funded calls – highly preferred. 
Familiarity with project proposal budgets and legal/administrative requirements.

Nice to Have

Experience in international proposal consortia. 
Interest in astronomy or technology for public good. 
Familiarity with the astronomy / optical observations of the night sky.

Terms of employment

Employment will be delivered in a remote or hybrid model (main office in Bydgoszcz, Poland).   
Ability to travel to remote sites (on a need basis) and to headquarters (once per quarter).   
Salary: 11000 – 14000 PLN/employment contract or 13000-17000 B2B depending on your experience and qualifications.
The candidate will have a specialist assigned as mentor during initial weeks of employment.   
The candidate will be offered compensation relative to his/her experience and skills.   
Full-time job.   
Flexible work time.   
Medical and sport package.  
“Telescope Thursdays” – the opportunity to use our facilities for personal, hobbyist observations.   
Conference opportunities.

W związku z udziałem w procesie rekrutacji będziemy przetwarzać Twoje dane osobowe. Administratorem Twoich danych osobowych jest Sybilla Technologies spółka z ograniczoną odpowiedzialnością z siedzibą w Bydgoszczy. Podstawą przetwarzania danych osobowych wskazanych w treści Kodeksu pracy jest niezbędność ich przetwarzania w celu zawarcia umowy pomiędzy stronami (art. 6 ust. 1 lit b RODO). Podstawą przetwarzania innych danych, które zostaną zamieszczone w dokumentach rekrutacyjnych jest zgoda (art. 6 ust. 1 lit a RODO). Podając nam dane osobowe, które nie są wskazane w treści Kodeksu Pracy w CV lub innych dokumentach rekrutacyjnych, wyrażasz zgodę na ich przetwarzanie. Możesz skontaktować się z administratorem danych wysyłając e-mail na adres:
lub pocztą tradycyjną, wysyłając przesyłkę na adres: ul. Toruńska 59, 85-023 Bydgoszcz. W przypadku chęci brania udziału również w przyszłych procesach rekrutacyjnych, prosimy o zamieszczenie w treści CV następującej klauzuli:„Wyrażam zgodę na przetwarzanie przez Sybilla Technologies sp. z o.o. moich danych osobowych również na potrzeby przyszłych postępowań rekrutacyjnych.”

We will process your personal data in connection with your participation in the recruitment process. The administrator of your personal data is Sybilla Technologies spółka z ograniczoną odpowiedzialnością, based in Bydgoszcz, Poland. The basis for the processing of personal data indicated in the content of the Labor Code is the necessity of its processing for the purpose of concluding a contract between the parties (Article 6(1)(b) RODO). The basis for the processing of other data that will be included in recruitment documents is consent (Article 6(1)(a) RODO). By providing us with personal data that is not indicated in the contents of the Labor Code in your resume or other recruitment documents, you consent to its processing. You can contact the data administrator by sending an e-mail to: or by regular mail, sending a parcel to: Toruńska 59 Street, 85-023 Bydgoszcz. If you wish to participate also in future recruitment processes, please include the following clause in the body of your CV: “I agree to the processing by Sybilla Technologies sp. z o.o. of my personal data also for the purposes of future recruitment proceedings.”