Project Manager Assistant

Job offer

Sybilla Technologies seeks a proactive Project Management Assistant with experience in IT or STEM sectors and a Master’s degree. This role involves supporting operational project management, coordinating internal and external teams, and assisting in documentation, scheduling, and risk management. For further details, check the full job description.

About Sybilla Technologies

Sybilla Technologies designs builds and operates robotic optical observatories for monitoring objects in space. The company specializes in the complete systems, software for automated data acquisition, analysis, and scheduling of networks of sensors. We work in the domains of Space Situational Awareness, Space Surveillance and Tracking, Space Traffic Management, Near Earth Objects, stellar and planetary research, education, and commercial on-demand observations.

Your Responibilities

Support in management of operational projects to deliver data and analyses to the customers, the schedule, risk, budget and quality of projects.
Participation in development and creation of project’s documentation and updates.
Support in evaluation of potential projects and creating project’s proposals with technical experts.
Coordinating the activities of internal team (Software Engineer, Observer, Data Analyst, Designer, Researcher, Platform Operator, depending on the project the composition may differ), as well as external teams (subcontractors), identifying the necessary resources and developing schedules to meet deadlines.

Preparation of project’s progress reports and ongoing support of the project information management process.

Setting priorities and managing time.

Support to project managers, heads of units, participation in meetings
Assisting in task management, status update, contact with internal/external customers
Preparing minutes of the meetings, notes, tasks, action item lists; sending emails, invitations, reminders
Diagnosing and solving project challenges, managing change.
Cooperation with external companies and suppliers.
Directly supporting the Software Engineering Team, Sensor Network Operations Team by sharing responsibility for achieving end results and collaborating on planning, budget management and procedures development; influencing resource planning.
Conducting project presentations and trainings.

Requirements

Experience in a Project Manager team member role, assistant or similar, ideally in the specialized IT, STEM sector.
MSc degree.
Fluent Polish and English in speech and writing (strong communications skills).
Technical Writer skills.
Proven ability to plan and execute implementation and operational projects
Agile project management experience (or other PM metodology)
Proactive work approach

Nice to Have

Products life cycle understanding.
Experience working in a fast-paced start-up or similar environment.
Familiarity or interest in astronomy / optical observations of the night sky

Terms of employment

Remote employment model (main office in Bydgoszcz/Zielonka).
The candidate will be offered compensation relative to his/her experience and skills.
The candidate will have a specialist assigned as a mentor during the initial weeks of employment.
The candidate will have an advisor for selection and monitoring of career development paths.
Private medical care and Multisport on FTE
“Telescopic Thursdays” – the opportunity to use our facilities for personal, hobbyist observations.
Flexible working hours.

Want to apply for this job offer? Great. Want to apply for any of the job openings? Great. Send us an email with your resume and a few sentences about why you would be an ideal candidate for this position. Send email to:

W związku z udziałem w procesie rekrutacji będziemy przetwarzać Twoje dane osobowe. Administratorem Twoich danych osobowych jest Sybilla Technologies spółka z ograniczoną odpowiedzialnością z siedzibą w Bydgoszczy. Podstawą przetwarzania danych osobowych wskazanych w treści Kodeksu pracy jest niezbędność ich przetwarzania w celu zawarcia umowy pomiędzy stronami (art. 6 ust. 1 lit b RODO). Podstawą przetwarzania innych danych, które zostaną zamieszczone w dokumentach rekrutacyjnych jest zgoda (art. 6 ust. 1 lit a RODO). Podając nam dane osobowe, które nie są wskazane w treści Kodeksu Pracy w CV lub innych dokumentach rekrutacyjnych, wyrażasz zgodę na ich przetwarzanie. Możesz skontaktować się z administratorem danych wysyłając e-mail na adres:
lub pocztą tradycyjną, wysyłając przesyłkę na adres: ul. Toruńska 59, 85-023 Bydgoszcz. W przypadku chęci brania udziału również w przyszłych procesach rekrutacyjnych, prosimy o zamieszczenie w treści CV następującej klauzuli:„Wyrażam zgodę na przetwarzanie przez Sybilla Technologies sp. z o.o. moich danych osobowych również na potrzeby przyszłych postępowań rekrutacyjnych.”

We will process your personal data in connection with your participation in the recruitment process. The administrator of your personal data is Sybilla Technologies spółka z ograniczoną odpowiedzialnością, based in Bydgoszcz, Poland. The basis for the processing of personal data indicated in the content of the Labor Code is the necessity of its processing for the purpose of concluding a contract between the parties (Article 6(1)(b) RODO). The basis for the processing of other data that will be included in recruitment documents is consent (Article 6(1)(a) RODO). By providing us with personal data that is not indicated in the contents of the Labor Code in your resume or other recruitment documents, you consent to its processing. You can contact the data administrator by sending an e-mail to: or by regular mail, sending a parcel to: Toruńska 59 Street, 85-023 Bydgoszcz. If you wish to participate also in future recruitment processes, please include the following clause in the body of your CV: “I agree to the processing by Sybilla Technologies sp. z o.o. of my personal data also for the purposes of future recruitment proceedings.”