Grant Project Manager

Job offer

Sybilla Technologies is looking for a Grant Project Manager to lead innovative, grant-funded tech and R&D projects from idea to delivery. If you’ve got 3+ years of project management experience in IT or STEM, know how to navigate TRL-level projects, and thrive at the intersection of strategy, execution, and documentation—this is your orbit. You’ll work with cross-functional teams, shape proposals, and turn bold ideas into real-world impact. Ready to manage projects that aim for the stars? Let’s talk!

About Sybilla Technologies

Sybilla Technologies designs builds and operates robotic optical observatories for monitoring objects in space. The company specializes in the complete systems, software for automated data acquisition, analysis, and scheduling of networks of sensors. We work in the domains of Space Situational Awareness, Space Surveillance and Tracking, Space Traffic Management, Near Earth Objects, stellar and planetary research, education, and commercial on-demand observations.

Your Responibilities

Implementing company strategy within the scope of internal, external and grant-funded projects.
Managing implementation projects for software and hardware solutions.
Overseeing operational projects to deliver data and analyses to customers.
Defining project scope with stakeholders and monitoring and controlling the scope throughout the project lifecycle.
Managing project schedules, risks, budgets, and quality.
Developing and creating comprehensive project documentation.
Evaluating potential projects and creating project proposals in collaboration with technical experts.
Coordinating activities of internal teams (e.g., Software Engineers, Observers, Data Analysts, Designers, Researchers, Platform Operators) and external teams (e.g., subcontractors, suppliers).
Identifying necessary resources and developing schedules to meet deadlines.
Preparing progress reports and supporting project information management processes.
Setting priorities and managing time effectively.
Diagnosing and addressing project challenges, including change management.
Directly influencing teams such as Software Engineering and Sensor Network Operations by sharing responsibility for results and collaborating on planning, budgeting, and process development.

Requirements

3+ years’ experience in a Project Manager role, ideally in the specialized IT or STEM sector.
Experience in managing projects related to R&D, grants, and technology development (especially those within TRL 3+).
MSc or PhD degree.
Fluent Polish and English in speech and writing (strong communication skills).
Technical Writer skills.
Agile (or other) project management experience.
Proven ability to plan and execute implementation and operational projects (applicants with specific examples preferred).
Experience in managing long-term relationships with strategic partners.

Nice to Have

Experience working in a fast-paced -environment.
Experience with commercial projects.
Familiarity with hardware-software systems working in global and/or remote environments.
Familiarity with the astronomy / optical observations of the night sky.

Terms of employment

Employment will be delivered in a remote or hybrid model (main office in Bydgoszcz, Poland).
Ability to travel to remote sites (on a need basis) and to headquarters (once per quarter).
Salary: 11000 – 14000 PLN/employment contract or 13000-17000 B2B depending on your experience and qualifications.The candidate will have a specialist assigned as mentor during initial weeks of employment.
The candidate will be offered compensation relative to his/her experience and skills.
Full-time job.
Flexible work time.
Medical and sport package.
“Telescope Thursdays” – the opportunity to use our facilities for personal, hobbyist observations.
Conference opportunities.
Company’s library.

W związku z udziałem w procesie rekrutacji będziemy przetwarzać Twoje dane osobowe. Administratorem Twoich danych osobowych jest Sybilla Technologies spółka z ograniczoną odpowiedzialnością z siedzibą w Bydgoszczy. Podstawą przetwarzania danych osobowych wskazanych w treści Kodeksu pracy jest niezbędność ich przetwarzania w celu zawarcia umowy pomiędzy stronami (art. 6 ust. 1 lit b RODO). Podstawą przetwarzania innych danych, które zostaną zamieszczone w dokumentach rekrutacyjnych jest zgoda (art. 6 ust. 1 lit a RODO). Podając nam dane osobowe, które nie są wskazane w treści Kodeksu Pracy w CV lub innych dokumentach rekrutacyjnych, wyrażasz zgodę na ich przetwarzanie. Możesz skontaktować się z administratorem danych wysyłając e-mail na adres:
lub pocztą tradycyjną, wysyłając przesyłkę na adres: ul. Toruńska 59, 85-023 Bydgoszcz. W przypadku chęci brania udziału również w przyszłych procesach rekrutacyjnych, prosimy o zamieszczenie w treści CV następującej klauzuli:„Wyrażam zgodę na przetwarzanie przez Sybilla Technologies sp. z o.o. moich danych osobowych również na potrzeby przyszłych postępowań rekrutacyjnych.”

We will process your personal data in connection with your participation in the recruitment process. The administrator of your personal data is Sybilla Technologies spółka z ograniczoną odpowiedzialnością, based in Bydgoszcz, Poland. The basis for the processing of personal data indicated in the content of the Labor Code is the necessity of its processing for the purpose of concluding a contract between the parties (Article 6(1)(b) RODO). The basis for the processing of other data that will be included in recruitment documents is consent (Article 6(1)(a) RODO). By providing us with personal data that is not indicated in the contents of the Labor Code in your resume or other recruitment documents, you consent to its processing. You can contact the data administrator by sending an e-mail to: or by regular mail, sending a parcel to: Toruńska 59 Street, 85-023 Bydgoszcz. If you wish to participate also in future recruitment processes, please include the following clause in the body of your CV: “I agree to the processing by Sybilla Technologies sp. z o.o. of my personal data also for the purposes of future recruitment proceedings.”