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Job offer

Sales Assistant

Join our team as a Sales Assistant and provide crucial assistance in daily sales operations, helping to coordinate meetings, draft agreements, and manage client communications. In this role, you will ensure the accuracy and organization of sales documentation, update CRM systems, and support our sales and marketing teams in crafting tailored offers. This position is ideal for someone with strong organizational skills, attention to detail, and the ability to thrive in a dynamic environment. Your efforts will directly contribute to our success and efficiency in the competitive space industry.

Sales Assistant

About Sybilla Technologies

Sybilla Technologies designs builds and operates robotic optical observatories for monitoring objects in space. The company specializes in the complete systems, software for automated data acquisition, analysis, and scheduling of networks of sensors. We work in the domains of Space Situational Awareness, Space Surveillance and Tracking, Space Traffic Management, Near Earth Objects, stellar and planetary research, education, and commercial on-demand observations.

Your Responibilities

  • Providing support in daily sales tasks.  
  • Organizing and coordinating the calendar of meetings and preparing necessary materials for those meetings.  
  • Drafting, editing, and finalizing sales agreements and other business documents.  
  • Verifying the accuracy and completeness of documentation before handing it over to clients.  
  • Regularly updating data in the CRM system, entering information about clients and transactions.  
  • Monitoring the status of clients and inquiries, ensuring the database is up-to-date.  
  • Creating sales offers in accordance with client requirements and company standards.  
  • Closely collaborating with the sales and marketing teams to tailor offers to client needs.  
  • Receiving, analyzing, and responding to client inquiries.  
  • Monitoring the bidding process and ensuring that all required documents are delivered on time.  
  • Maintaining organization and order in the sales process, ensuring that all activities are completed according to the schedule.  
  • Collaborating with other departments to ensure the smooth flow of information and documentation.  
  • Managing business correspondence, archiving documents, and maintaining order in sales documentation.  
  • Regular review of tenders and public bulletins, along with their analysis and recommendations.  
  • Preparing sales reports for the team’s needs.  

Requirements

  • Experience in a similar position.  
  • Exceptional organizational skills and the ability to manage multiple tasks simultaneously.  
  • Attention to detail and the ability to work with a large volume of documents.  
  • Proficiency in CRM systems and the MS Office suite.  
  • Ability to work in a dynamic environment and under pressure.  
  • English language proficiency at B2 level.  

Nice to Have

  • Interest in Space industry or interest in space-related topics.  

Terms of employment

  • Remote employment model (Bydgoszcz/Zielonka) – occasional visits. 
  • Salary: 5000 – 7500 PLN on employment contract depending on your experience and qualifications. 
  • The candidate will be offered compensation relative to his/her experience and skills.   
  • Full-time job.  
  • Flexible work time.  
  • Medical package and sport package.   
  • “Telescopic Thursdays” – the opportunity to use our facilities for personal, hobbyist observations.  
  • An option to participate in the Employee Stock Ownership Plan (ESOP), allowing employees to have ownership and share in the company’s success in 2025. 
  • Conference opportunities.  
  • Company’s library.  

Want to apply for this job offer? Great. Want to apply for any of the job openings? Great. Send us an email with your resume and a few sentences about why you would be an ideal candidate for this position. Send email to:

W związku z udziałem w procesie rekrutacji będziemy przetwarzać Twoje dane osobowe. Administratorem Twoich danych osobowych jest Sybilla Technologies spółka z ograniczoną odpowiedzialnością z siedzibą w Bydgoszczy. Podstawą przetwarzania danych osobowych wskazanych w treści Kodeksu pracy jest niezbędność ich przetwarzania w celu zawarcia umowy pomiędzy stronami (art. 6 ust. 1 lit b RODO). Podstawą przetwarzania innych danych, które zostaną zamieszczone w dokumentach rekrutacyjnych jest zgoda (art. 6 ust. 1 lit a RODO). Podając nam dane osobowe, które nie są wskazane w treści Kodeksu Pracy w CV lub innych dokumentach rekrutacyjnych, wyrażasz zgodę na ich przetwarzanie. Możesz skontaktować się z administratorem danych wysyłając e-mail na adres:
lub pocztą tradycyjną, wysyłając przesyłkę na adres: ul. Toruńska 59, 85-023 Bydgoszcz. W przypadku chęci brania udziału również w przyszłych procesach rekrutacyjnych, prosimy o zamieszczenie w treści CV następującej klauzuli:„Wyrażam zgodę na przetwarzanie przez Sybilla Technologies sp. z o.o. moich danych osobowych również na potrzeby przyszłych postępowań rekrutacyjnych.”

We will process your personal data in connection with your participation in the recruitment process. The administrator of your personal data is Sybilla Technologies spółka z ograniczoną odpowiedzialnością, based in Bydgoszcz, Poland. The basis for the processing of personal data indicated in the content of the Labor Code is the necessity of its processing for the purpose of concluding a contract between the parties (Article 6(1)(b) RODO). The basis for the processing of other data that will be included in recruitment documents is consent (Article 6(1)(a) RODO). By providing us with personal data that is not indicated in the contents of the Labor Code in your resume or other recruitment documents, you consent to its processing. You can contact the data administrator by sending an e-mail to: or by regular mail, sending a parcel to: Toruńska 59 Street, 85-023 Bydgoszcz. If you wish to participate also in future recruitment processes, please include the following clause in the body of your CV: “I agree to the processing by Sybilla Technologies sp. z o.o. of my personal data also for the purposes of future recruitment proceedings.”

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