Legal & Compliance Specialist

Job offer

Take on the role of Legal and Compliance Specialist and play a key role in increasing the efficiency and effectiveness of our administrative processes, focusing on contract management and compliance documentation. This position offers the opportunity to develop and implement training programs, manage stakeholder relationships and ensure cross-functional compliance, all within a hybrid work model that includes competitive compensation, mentoring and a comprehensive benefits package.

About Sybilla Technologies

Sybilla Technologies designs builds and operates robotic optical observatories for monitoring objects in space. The company specializes in the complete systems, software for automated data acquisition, analysis, and scheduling of networks of sensors. We work in the domains of Space Situational Awareness, Space Surveillance and Tracking, Space Traffic Management, Near Earth Objects, stellar and planetary research, education, and commercial on-demand observations.

Your Responibilities

Develop and redesign administrative processes to enhance efficiency, accuracy, and effectiveness, focusing on contract management and regulatory documentation repositories.
Manage administrative tasks and relations with stakeholders in governance, compliance, tender preparation, and Legal/IP processes.
Create comprehensive process manuals, guidelines, and documentation for all administrative processes.
Ensure documentation is accessible and understandable for relevant stakeholders.
Conduct thorough analysis of existing administrative processes to identify inefficiencies, bottlenecks, and areas for improvement.
Prepare contracts using existing templates and manage the templates repository in collaboration with the Legal function.
Develop training programs to ensure employees understand and adhere to optimized administrative processes.

Requirements

Proven experience in administrative support or executive assistance roles.
Familiarity with contract management and archival procedures.
Meticulous attention to detail and organizational skills.
Ability to collaborate effectively with cross-functional teams.
Proficiency in MS Office suite and document management software, mainly Word, Excel, Outlook, Power Point.
Category B driving license and own car to visit our office in Zielonka.
Communication skills in Polish and English (C1/B2).

Terms of employment

Hybrid employment model (Bydgoszcz/Zielonka) – occasional visits
Permanent employment contract.
Salary: 7000 – 11000 PLN gross, depending on your experience and qualifications.
The candidate will be offered compensation relative to his/her experience and skills.
The candidate will have a specialist assigned as a mentor during the initial weeks of employment.
The candidate will have an advisor for selection and monitoring of career development paths.

Private medical care and Multisport on FTE.
Flexible working hours.

Want to apply for this job offer? Great. Want to apply for any of the job openings? Great. Send us an email with your resume and a few sentences about why you would be an ideal candidate for this position. Send email to:

W związku z udziałem w procesie rekrutacji będziemy przetwarzać Twoje dane osobowe. Administratorem Twoich danych osobowych jest Sybilla Technologies spółka z ograniczoną odpowiedzialnością z siedzibą w Bydgoszczy. Podstawą przetwarzania danych osobowych wskazanych w treści Kodeksu pracy jest niezbędność ich przetwarzania w celu zawarcia umowy pomiędzy stronami (art. 6 ust. 1 lit b RODO). Podstawą przetwarzania innych danych, które zostaną zamieszczone w dokumentach rekrutacyjnych jest zgoda (art. 6 ust. 1 lit a RODO). Podając nam dane osobowe, które nie są wskazane w treści Kodeksu Pracy w CV lub innych dokumentach rekrutacyjnych, wyrażasz zgodę na ich przetwarzanie. Możesz skontaktować się z administratorem danych wysyłając e-mail na adres:
lub pocztą tradycyjną, wysyłając przesyłkę na adres: ul. Toruńska 59, 85-023 Bydgoszcz. W przypadku chęci brania udziału również w przyszłych procesach rekrutacyjnych, prosimy o zamieszczenie w treści CV następującej klauzuli:„Wyrażam zgodę na przetwarzanie przez Sybilla Technologies sp. z o.o. moich danych osobowych również na potrzeby przyszłych postępowań rekrutacyjnych.”

We will process your personal data in connection with your participation in the recruitment process. The administrator of your personal data is Sybilla Technologies spółka z ograniczoną odpowiedzialnością, based in Bydgoszcz, Poland. The basis for the processing of personal data indicated in the content of the Labor Code is the necessity of its processing for the purpose of concluding a contract between the parties (Article 6(1)(b) RODO). The basis for the processing of other data that will be included in recruitment documents is consent (Article 6(1)(a) RODO). By providing us with personal data that is not indicated in the contents of the Labor Code in your resume or other recruitment documents, you consent to its processing. You can contact the data administrator by sending an e-mail to: or by regular mail, sending a parcel to: Toruńska 59 Street, 85-023 Bydgoszcz. If you wish to participate also in future recruitment processes, please include the following clause in the body of your CV: “I agree to the processing by Sybilla Technologies sp. z o.o. of my personal data also for the purposes of future recruitment proceedings.”