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Site Partnership and Contract Manager

About Sybilla Technologies

At Sybilla Technologies, we develop advanced Space Domain Awareness (SDA) and Space Situational Awareness (SSA) solutions that help governments, defense organizations, and commercial operators better understand and monitor the space environment. 

Our systems support critical missions where reliability, precision, and timely delivery are essential. We work with international partners and customers to deliver technologies that improve the safety, security, and sustainability of space operations. 

About the role

We are looking for a highly organized and relationship-focused Site Partnership and Contract Manager to manage and develop our global network of hosting site partners. 

This role is ideal for someone who enjoys building long-term business relationships while maintaining strong operational control, accurate documentation, and contractual compliance. The successful candidate will act as a key link between external hosting partners and internal teams, ensuring that agreements, operational requirements, and stakeholder expectations are managed effectively throughout the entire hosting site lifecycle. 

You will work closely with legal, logistics, technical, and operational teams while supporting international site acquisition, hosting partnerships, and network expansion initiatives. 

What you'll do:

Hosting Partnerships and Contract Management 

  • Negotiate, finalize, and manage hosting agreements and strategic partnerships with site providers and hosting organizations. 
  • Manage the full lifecycle of contracts, Memoranda of Understanding (MoUs), Non-Disclosure Agreements (NDAs), and related documentation. 
  • Support contract reviews, amendments, renewals, extensions, and terminations. 
  • Track contractual obligations, milestones, deliverables, renewal dates, and other critical commitments. 
  • Maintain accurate and up-to-date records of hosting sites, partner contacts, agreements, and operational status. 
  • Ensure all contractual and administrative documentation complies with internal standards, policies, and procedures. 

 

Site Acquisition and Partner Relations 

  • Work closely with the Site Sourcing & Management Team Leader on site acquisition and partnership activities. 
  • Maintain regular communication with hosting partners and key stakeholders across multiple countries and regions. 
  • Build and maintain trusted, long-term relationships with hosting partners. 
  • Act as the primary point of coordination for administrative and contractual matters related to hosting sites. 
  • Support the identification and onboarding of new hosting opportunities as part of global expansion initiatives. 

 

Cross-Functional Coordination 

  • Liaise with internal legal teams regarding contractual matters and legal documentation. 
  • Coordinate with logistics teams regarding shipment, transportation, deployment, and site-related operational activities. 
  • Collaborate with technical teams to understand site requirements, infrastructure constraints, and operational needs. 
  • Translate technical and operational requirements into clear information for non-technical stakeholders. 
  • Support the resolution of administrative, contractual, and operational issues affecting hosting partners and sites. 

 

Governance, Reporting, and Process Improvement 

  • Coordinate approval processes for site-related operational expenses and costs. 
  • Initiate financial approval requests when costs exceed delegated authority levels. 
  • Monitor risks associated with hosting agreements and site operations and escalate issues when appropriate. 
  • Maintain visibility of hosting site readiness, operational health, and partnership status. 
  • Prepare reports, summaries, dashboards, and status updates for management and stakeholders. 
  • Develop, improve, and standardize processes, templates, documentation, and workflows. 
  • Contribute to the continuous improvement of site sourcing, partnership management, and operational practices. 
  • Support broader documentation and operational process initiatives within the Services Delivery and Operations function as required. 

What We’re Looking For:

  • Proven experience in contract administration, partnership management, supplier management, procurement, business operations, customer account management, or a similar role. 
  • Proven experience negotiating commercial agreements and managing external business relationships. 
  • Excellent written and spoken English. 
  • Strong organizational skills and exceptional attention to detail. 
  • Ability to manage multiple projects, priorities, stakeholders, and deadlines simultaneously. 
  • Strong communication, coordination, and follow-up skills. 
  • Ability to work effectively with internal and external stakeholders across different countries, cultures, and functions. 
  • Experience maintaining accurate documentation, records, and administrative processes. 
  • Ability to understand technical requirements and operational terminology and communicate them clearly to non-technical audiences. 
  • Ability to prepare and deliver professional presentations to external partners and stakeholders. 
  • Understanding of, or strong interest in learning about, telecommunications, power infrastructure, astronomy, space, and Space Situational Awareness (SSA). 
  • Willingness to occasionally work outside normal business hours to accommodate international meetings. 

Nice to Have

  • Degree or professional background in Law, Business Administration, International Relations, Procurement, Commercial Management, or related field. 
  • Experience negotiating international contracts and commercial agreements. 
  • Experience managing infrastructure partners, suppliers, service providers, or technical vendors. 
  • Experience working with legal teams and formal contract review processes. 
  • Experience in international and multicultural business environments. 
  • Additional languages beyond English (i.e. German, French, Spanish). 
  • Existing international professional networks relevant to infrastructure, technology, telecommunications, space, or related industries. 

Anticipated compensation:

  • The compensation package will reflect your professional experience, qualifications and the anticipated seniority of the role.  
  • European Union: EUR 3,200 – 4,000 gross per month (employment contract) or EUR 25 – 32 net per hour (B2B), with the employment model determined on a case-by-case basis depending on local regulations and feasibility.  
  • Poland:  PLN 11,800-14,800 gross per month (employment contract) or PLN 92-115 net per hour (B2B).  
  • Please note that the final compensation package will depend on your professional experience, qualifications and overall fit for the role, and may be adjusted based on local market conditions and cost-of-living factors in each country.  

Additional benefits:

  • Remote-first work model, with occasional in-person meetings at our headquarters in Bydgoszcz. 
  • Dedicated Onboarding and mentorship. 
  • Opportunity to work with domain experts and international partners. 
  • Access to conferences and professional development opportunities. 
  • Flexible working hours.  
  • Medical and sports package (where applicable).  
  • Conference and professional development opportunities.  
  • Opportunity to work on strategically important projects supporting the safety, security and sustainability of space operations. 
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